How to Create Conference Swag Attendees Will Love

Posted by: Jamie Kutchman | Founder

No matter what type of industry you’re in, there is usually no shortage of educational opportunities by way of workshops, conferences, retreats, seminars, and even mastermind group getaways. And this means some sort of swag bag or welcome gift is usually involved. Today we’re sharing how to create memorable conference gifts. You know, the type of workshop gift that makes your heart skip a beat the moment you realize it’s yours and you can’t WAIT to dig in.

Image: Red October Photography

Image: Red October Photography

The Functional

Instead of traditional notepads and pens at each attendee’s seat, why not mix it up a bit and include these functional items inside the gift. We love branded journals that attendees can use during the conference but can also return home with it and refer back to it and even continue filling it up!

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Image: Red October Photography

The Inspirational

I really love finding a way to infuse our event swag designs with an inspirational message that mirrors the feel of the event. These welcome gifts for Justin & Mary Photography’s workshops are a great example. We had one of their favorite quotes hand-lettered on the attendee notebooks and they really set the tone for everything to follow.

Image: Justin & Mary Photography

Image: Justin & Mary Photography

The Edibles

Most events provide meals and snacks so we like to find some really special sweet treats as well as water or other beverages for attendees to enjoy on breaks or even when they go back to their hotel room in the evening. It’s also a good idea to consider some healthy snacks as well as sweets so you don’t have everyone in food coma when they’re supposed to be paying attention!

Image: Red October Photography

Image: Red October Photography

We hope we’ve given you so good ideas to create workshops that really wow your attendees. We’d love to hear your thoughts. Please leave a note in the comments or reach out via our contact page.

Custom Welcome Gifts for Trouvaille Workshop // Part 4 of 4

Posted by: Jamie Kutchman | Founder

Perhaps you caught Part OnePart Two or Part Three of our Trouvaille Workshop gift series? Just in case you’re not familiar with what we’re doing, over the course of this series, I’ve shared the thought and aesthetic behind each unique welcome gift design we created for last year’s Trouvaille Workshop, hosted by Rhi of Hey Gorgeous Events. Today is Part Four, the last part in the series!

This last gift was intended to be a thoughtful farewell gift presented to attendees as they departed to thank them for attending. The goal was to keep the gifts small but full of thought.

Image: Nancy Ray Photography

Image: Nancy Ray Photography

the kraft gift box contained a gorgeous blush sequin pillow cover by Mrs Freund & Co. (Definitely a favorite!!) We also included a beautifully packaged chocolate bar from Thanks a Latté with the message “I am grateful for many things but mostly for good chocolate and my exquisite taste in friends.” A slightly cheeky message but definitely appropriate given the many friendships formed throughout the Trouvaille week. Lastly, a set of gold foil thank you cards by Kara Anne Paper was tucked underneath grey silk ribbon on top of the box. A hand-lettered calligraphy tag by MM Ink Studio and fresh greenery finished it all off!

Image: Nancy Ray Photography

Image: Nancy Ray Photography

Gifts don’t always have to be large with tons of contents in order to have an impact. These were a perfect example of using a few high-quality items with beautiful finishing touches to make a statement.

Image: Nancy Ray Photography

Image: Nancy Ray Photography

We hope you’ve enjoyed this four-part series highlighting these very special workshop gifts. We’d love to hear your feedback. Drop us a note in the comments or reach out via our contact page!

Custom Welcome Gifts for Trouvaille Workshop // Part 3 of 4

Posted by: Jamie Kutchman | Founder

Perhaps you caught Part One and Part Two of this week’s Trouvaille Workshop gift series? Just in case you’re not familiar with what we’re doing, over the course of this week, I’m sharing the thought and aesthetic behind each unique welcome gift design we created for last year’s Trouvaille Workshop, hosted by Rhi of Hey Gorgeous Events. Ready for Gift Three?!

Gift Three was a classic, chic hat box intended to greet attendees as they arrived at their seats for dinner. Each gift had a hand-lettered gift tag (MM Ink Studio) on the outside with the message “Sweet Dreams” and contained several items to prepare everyone for a good night’s sleep.

Contents included Plum Pretty Sugar eye masks, Spruce & Fresh bath bombs, and a sweet makeup bag by PCB Home with the message “Keep Choosing Joy”.

Fresh greenery was added as a finishing touch just before the gifts were put out for dinner time. And of course, a champagne colored satin ribbon completed the look.

Gift Three is another example of how each gift at Trouvaille Workshop had a purpose. The gifts were not simply pretty items thrown into boxes. Each gift had a distinct intent behind it and the presentation of each was timed perfectly across the four days to maximize the gifting experience.

Let us know what you think by leaving us a comment! Or reach out via our contact page! We always love to hear from you. Hint: stay tuned for Part 4 where we’ll detail the farewell gift just before attendees depart for home!

Custom Welcome Gifts for Trouvaille Workshop // Part 2 of 4

Posted by: Jamie Kutchman | Founder

Perhaps you caught yesterday’s Part One of this four-part series? Just in case you’re not familiar with what we’re doing, over the course of this week, I’m sharing the thought and aesthetic behind each unique welcome gift design we created for last year’s Trouvaille Workshop, hosted by Rhi of Hey Gorgeous Events. Ready for Gift Two!?

custom-welcome-gifts-trouvaille-workshop-swag-marigold-grey

Image: Nancy Ray Photography

Gift Two was a small floral-inspired gift for attendees to receive just as they headed into lunch. Then immediately after lunch, they’d have the gift handy to use during a floral design session. The gift was not only beautiful but also had some very functional elements such as a floral frog and some really special clippers.

custom-welcome-gifts-trouvaille-workshop-swag-marigold-grey

Image: Nancy Ray Photography

Each gift also included hand-dyed silk ribbon to finish off their bouquet designs later in the day, a lavender sachet, and a soft grey tea towel. MM Ink Studio created small hand-lettered escort cards with each attendee’s table assignment which we then positioned into the floral frog to make it stand up!

custom-welcome-gifts-trouvaille-workshop-swag-marigold-grey

Image: Nancy Ray Photography

Similar to Gift One from yesterday’s post, we added fresh blooms, greenery and a mini succulent just before these are presented to the attendees as well! They were then beautifully displayed on a shelving unit from Paisley & Jade.

custom-welcome-gifts-trouvaille-workshop-swag-marigold-grey

Image: Nancy Ray Photography

custom-welcome-gifts-trouvaille-workshop-swag-marigold-grey

Image: Nancy Ray Photography

When I design gifts, I try my best to blend the functional and the beautiful. Gift Two was a perfect example of this with the technical items needed for Rhi’s class along with some thoughtful items for the attendees to enjoy later!

custom-welcome-gifts-trouvaille-workshop-swag-marigold-grey

Image: Nancy Ray Photography

Let us know what you think by leaving us a comment! Or reach out via our contact page! We always love to hear from you. Hint: stay tuned for tomorrow’s Part 3 where we’ll detail a very special gift given to attendees at dinner just before bedtime.

Custom Welcome Gifts for Trouvaille Workshop // Part 1 of 4

Posted by: Jamie Kutchman | Founder

Every now then, we complete a custom gift design project that’s SO special, I procrastinate blogging it because HOW in the world could my words EVER do it justice? This is definitely the case with the FOUR rounds of custom workshop gifts we were hired to create for last year’s Trouvaille Workshop, hosted by Rhi of Hey Gorgeous Events.

Because I’m a firm believer in better late than never, today’s post will be Part One of this four-part series. Over the course of this week, I’ll share the thought and aesthetic behind each gift design and its intended role within this very special workshop experience for wedding planners, floral designers and other creative entrepreneurs. Let’s get started!

Gift One was intended to serve as the true “welcome gift” and greeted each attendee as they found their seats. In order to direct each attendee to their assigned seat, we tied hand-lettered calligraphy gift tags with each attendee name (MM Ink Studio) to each white-washed wood box using soft blue satin ribbon. I always love finding a way to make something functional also very beautiful.

Contents included a hand-made clipboard (Chris Simants), a custom cookie with the intricate Trouvaille logo (Fresh Bakes), a travel-sized candle tin (Riles & Co), electronic wipes in a chic grey/white striped packaging (Well Kept), a blush pashmina, and a custom-designed welcome booklet (Five Dot Design) with belly band and wax seal. Fresh garden roses and olive leaves were added to each gift crate just before the start of the opening session. With the Trouvaille Workshop involving so much floral design instruction, the blooms and greenery were certainly the perfect finishing touch to get the workshop off to a great start.

So often when we create gifts for events like wedding welcome gifts, corporate event gifts or workshop gifts like these, we don’t actually get to see how the gifts are presented to the recipients. Since this project (and Rhi!!!) are so near and dear to my heart, I gladly made the trip from DC to North Carolina (with the car packed to the brim with gifts!) to make sure I was able to set up and style the gifts myself . Definitely not because Rhi’s team couldn’t do it but because it was a JOY to be a part of bringing the room to life. Clipping every last piece of greenery. Tying every last ribbon. Making sure the gift contents were styled identically from gift to gift. Lining the boxes up perfectly along the tables so the room was symmetrical. Feeling the energy of the team as everyone worked up until the very last moment as the very first attendee arrived. (A special thank you to my friend Caroline of Caroline Dutton Events who made the trip with me and helped with every single task I just described! Couldn’t have done it without you!)

Please stay tuned for the remaining three gifts designs in this series as the week progresses. We cannot wait to share them with you! We’d also love to hear your feedback. Please leave a comment in the post or reach out via our contact page. We always love hearing from you!

Everything You Ever Wanted to Know About Corporate Event Gifts

Posted by: Jamie Kutchman | Founder

Corporate gifts do NOT have to be boring. Even though I started out creating wedding welcome bags and custom bridesmaid gifts in my business, it has since become my mission to make corporate event gift boxes and bags just as fun and exciting.

Beat the Boring

Don’t just add things to the gift simply to add them. Consider what the attendees of the corporate event will be doing and as a result, what they’ll be needing. If the items in the gift are useful to them, they won’t be boring! For example, you might consider adding small travel notebooks for them to jot down notes during their conference.

everything-about-corporate-event-welcome-gifts

Color Matters

Is there a color palette associated with the event? Try to mirror that same color palette in the gifts. It will help the gifts seem more purposeful and intentional, which is always noticed by attendees.

everything-about-corporate-event-welcome-gifts

Packaging that Travels

For corporate events, if attendees are traveling a far distance to attend, then it’s very likely they traveled by flight. Avoid gift packaging that won’t easily pack in a suitcase. Large wooden crates or anything particularly heavy should not be used.

everything-about-corporate-event-welcome-gifts

Have a Distribution Plan

Corporate events tend to require a larger amount of gifts per project. This means that the distribution of the gifts can be a little trickier. Have a plan ahead of time for load-in as well as how the gifts will be distributed to the attendees.

Hello Logo

It’s good to work in the logo of the event somehow. We do not recommend putting the logo on every single item in the gift. Instead, be more strategic about how you use the logo. You want the gift to look intentional and special rather than a typical, boring, predictable corporate event gift. Less higher quality items is better than tons of cheaper items with the corporate logo that the attendees will end up throwing away!

everything-about-corporate-event-welcome-gifts

Info

Corporate event gifts are a great way to distribute important information to the attendees. A custom printed itinerary or event drink tickets can be added to the welcome gifts to insure the attendees receive them and pay to attention to necessary particulars of the event.

Hoping this list is helpful in proving that corporate event gifts do not have to be boring! For more examples of our work, visit our “client & corporate” gallery page as well as our Instagram feed.